Certified Translation
Medical records, discharge summaries, test results and vaccination cards translated into English, certified and ready for the organisation that asked for them.
Certified medical document translation is usually priced per page for short records such as vaccination cards (£35 to £60, like certificates), with longer files priced per word. Short documents are usually ready within one to two working days, and each translation carries a signed statement of accuracy accepted by HMCTS, the Home Office and UK universities.
The translation is done by a native speaker with medical experience, then read by a second linguist before it leaves us. Not sure exactly what the receiving organisation wants? Send the document anyway. How certification works in the UK is explained on our certified translation page, and the quote itself costs nothing.
Three situations account for almost all of the medical records translation work that comes through our Warrington office.
The first is continuing treatment. Someone moves to the UK partway through care and their new GP or consultant is handed a folder of notes written in another language. Until those notes are in English the clinician is starting from scratch: repeat tests, delayed referrals, medication history pieced together from memory. A certified Romanian translation of a discharge summary or treatment plan lets the UK team pick up where the last hospital left off.
The second is medico-legal and insurance work. A personal injury claim after a road accident abroad, a travel insurance claim for treatment received overseas, a solicitor building a bundle for a tribunal. Foreign-language medical evidence needs certifying before a court or an insurer will rely on it, and it often sits alongside legal document translation in the same case.
The third is evidencing a condition to a UK body. Medical evidence frequently forms part of an immigration document translation package for the Home Office, and universities ask for translated records when a health condition bears on an application or a course. In each case the receiving body wants the translation certified, not merely accurate.
This page covers the documents themselves. For the discipline more broadly, including the work we do for NHS trusts and healthcare providers, see our medical translation services page.
The documents below make up most of the medical work we certify. If yours isn't listed, send it over anyway.
Medical paperwork is dense with abbreviations, and they don't travel well between countries. Dosage shorthand that's routine in a Warsaw clinic means nothing to a pharmacist in Leeds. That's why this work goes to translators with genuine medical experience rather than generalists, and why a second linguist reads every job against the source before delivery. Layout stays close to the original too, so a clinician can match the translation to the record page by page. It's one strand of our wider translation services, available in 300+ languages.
A clear scan or a phone photo. That's it. We don't need the original document, and posting irreplaceable medical records around the country is a risk you shouldn't have to take.
Check that every word is legible before you send it, including stamps, signatures and anything written in the margins. Handwritten notes are fine as long as they can actually be read; if part of a page is doubtful we'll say so at quote stage rather than discover it halfway through the job. It also helps to know who will receive the translation and when it's due, because that shapes both the certification and the turnaround.
Medical records are about as sensitive as documents get, and our handling of them is UK GDPR compliant. Files are shared only with the linguists working on your job, and we'll sign a non-disclosure agreement where your organisation requires one.
No account, no minimum spend. Most jobs start and finish by email.
Upload a scan or clear phone photo through the online quote form, or email it over. Tell us the language, the deadline and which organisation will receive the translation. We never need the original.
We reply within one working hour during office hours. Short records are priced per page, longer files per word, and the figure we quote is the figure you pay.
A medically experienced native-speaker translator does the work and a second linguist checks it. You receive a PDF with the signed statement of accuracy, and a stamped hard copy by tracked Royal Mail if you need one.
The whole process runs online: you upload scans or photos, a qualified, medically experienced native speaker translates them, a second linguist checks the terminology, and the certified PDF comes back by email with a hard copy in the post if you need one. Nothing is printed unnecessarily, files are shared only with the linguists on your job, and everything is processed under UK GDPR.
Short standard records are usually priced per page like certificates: £35 to £60, with the certification statement included. A vaccination card or a one-page test result sits at the bottom of that range, confirmed in your fixed quote. Longer material, such as full medical records and consultant reports, is priced per source word, typically £0.12 to £0.18 for medical and certified work. Rare languages cost a little more because the pool of qualified translators is smaller.
Deadlines move the price too. Urgent and same day translation is often possible for short documents, subject to capacity on the day, and carries a premium; we'll always say if waiting until tomorrow would save you money. We accept Legal Aid Agency rates for eligible matters and NHS framework rates for trust work.
Our pricing page publishes the full ranges. For your document, upload it through the quote form and a fixed price comes back within one working hour during office hours.
Overseas clinics and foreign authorities sometimes ask for more than UK-style certification: a notarised translation, occasionally with an apostille on top. We don't provide or arrange notarisation ourselves. What we do is prepare the certified translation in exactly the form your notary public needs, so the notarial step is quick and nothing has to be redone. Tell us which country the records are going to and we'll set the paperwork up accordingly.
Send a scan or a clear photo, tell us the deadline, and a project manager will reply within one working hour during office hours.